Otonabee - South Monaghan Public Library
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Otonabee - South Monaghan Public Library Board

Library Board Meeting Dates
Library Board Minutes

We are seeking engaged, committed Board Trustees who are dedicated to
the Library, and the community at large for the 2023–27 term. 


Complete and submit Library Board Trustee Application and cover letter to ​ 
Carolanne Nadeau,
CEO, [email protected]​

Library Board Trustee Application Form
Library Board Trustee Job Description
File Size: 52 kb
File Type: pdf
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Library Board Recruitment Brochure
File Size: 551 kb
File Type: pdf
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Library Board Policies Review Schedule
File Size: 163 kb
File Type: pdf
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The Otonabee-South Monaghan Public Library Board is a governing board, a legal corporation with the authority to make policy and to govern the library's affairs under the Public Libraries Act, RSO 1990, c. p.44. 

A board's duty is to provide comprehensive, effective, and efficient public library service that reflects the community's needs and builds community capacity.

Stakeholders of today's libraries expect strong leadership. Consequently, modern governance must reach beyond ongoing budget oversight and regular strategic planning exercises to embrace new ideas and forge strong relationships that will support the Library's vision and mission to the community.

When does the Library Board meet? Currently, the Board meets on the 3rd Wednesday of each month at 4:00–6:00 p.m., except in July and August. These meetings may be held in person, via Zoom, or in a hybrid format. Location will be determined; see meeting dates. Please note that meeting times can be accommodated or adjusted to suit the majority.



The library has various policies that govern library usage. Please read more about these policies below:
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Cut to the Chase Effective Library Governance
File Size: 360 kb
File Type: pdf
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2018_municipal_councillors_handbook
File Size: 607 kb
File Type: pdf
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10-things-you-need-to-know-as-a-library-board-member_pdf
File Size: 1577 kb
File Type: pdf
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Ontario Public Library Act

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Compliance Manual Accessibility Standards For Customer Service
File Size: 177 kb
File Type: pdf
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Ontario Public Library Governance at-a-glance
File Size: 317 kb
File Type: pdf
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Members of Otonabee - South Monaghan Public Library Board

Chair / Council Rep: Terry Holmes  contact  
Vice Chair: Colleen Bolin contact 
Treasurer and Secretary of the Board: Carolanne Nadeau: CEO contact
Director: Louisa Vatri: contact
Director & Recording Secretary: Heather Duncan: contact
Director: Richard Peachey: contact
Director: Trish Fenceh: contact



Library Board Policies

The Library Board is responsible for setting policies for the governance and the operation of Otonabee - South Monaghan Public Library, in accordance with the Public Libraries Act, R.S.O. 1990, c. P.44.
Any questions or concerns about a specific policy can be directed to the Library CEO. [email protected]

Governance Policies
By-Laws GOV-01
File Size: 356 kb
File Type: pdf
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Board Advocacy policy GOV-02
File Size: 141 kb
File Type: pdf
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Board Orientation and Training policy GOV-03
File Size: 155 kb
File Type: pdf
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Board and CEO Partnership policy GOV - 04
File Size: 448 kb
File Type: pdf
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Planning policy GOV-05
File Size: 136 kb
File Type: pdf
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Succession Planning policy GOV - 06
File Size: 135 kb
File Type: pdf
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Board Advocacy policy GOV-07
File Size: 143 kb
File Type: pdf
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Financial Control and Oversight policy GOV-08
File Size: 173 kb
File Type: pdf
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Foundation Policies
Sponsorship policy FN-02
File Size: 137 kb
File Type: pdf
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Statement of Values FN-03
File Size: 121 kb
File Type: pdf
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Intellectual Rights & Freedoms Policy FN-04
File Size: 222 kb
File Type: pdf
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Respect and Acknowledgement Declaration policy FN - 05
File Size: 118 kb
File Type: pdf
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Diversity and Inclusion policy FN - 06
File Size: 167 kb
File Type: pdf
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Operational Policies
Privacy, Access to Information and Electronic Messages Under CASL policy OP-01
File Size: 177 kb
File Type: pdf
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Vendors and Contractors Log OP-02
File Size: 108 kb
File Type: pdf
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The Library and Political Elections policy OP-03
File Size: 304 kb
File Type: pdf
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Collection Development policy OP-04
File Size: 96 kb
File Type: pdf
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Collection Development policy OP-04
File Size: 140 kb
File Type: pdf
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Resource Sharing policy OP-06
File Size: 115 kb
File Type: pdf
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Internet Services & Technology policy OP-07
File Size: 175 kb
File Type: pdf
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Safety, Security and Emergencies policy OP-09
File Size: 201 kb
File Type: pdf
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Community Information policy OP-10
File Size: 149 kb
File Type: pdf
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Request for Reconsideration of Materials policy OP-12
File Size: 136 kb
File Type: pdf
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Accessibility policy OP-13
File Size: 158 kb
File Type: pdf
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Code of Conduct (Public) policy OP-14
File Size: 175 kb
File Type: pdf
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Retention of Records policy OP-15
File Size: 171 kb
File Type: pdf
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Purchasing Procurement policy OP-16
File Size: 179 kb
File Type: pdf
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Program Policies
Program policy PG - O1
File Size: 131 kb
File Type: pdf
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Children in the Library PG-02
File Size: 147 kb
File Type: pdf
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Human Resources Policies
Human Resources Management policy HR-01
File Size: 201 kb
File Type: pdf
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Staff Selection and Assignment policy HR -02
File Size: 158 kb
File Type: pdf
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Hours of Work and Disconnecting from Work policy HR-03
File Size: 227 kb
File Type: pdf
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Public Holidays and Leave policy HR-04
File Size: 839 kb
File Type: pdf
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Compensation & Benefits policy HR - 05
File Size: 222 kb
File Type: pdf
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Payment of Job-Related Expenses policy HR - 06
File Size: 133 kb
File Type: pdf
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Workplace Harassment, Discrimination policy HR-07
File Size: 180 kb
File Type: pdf
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Prevention of Workplace Violence policy HR -08
File Size: 202 kb
File Type: pdf
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Employee Health and Safety policy HR-09
File Size: 180 kb
File Type: pdf
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Employee Conduct policy HR-10
File Size: 201 kb
File Type: pdf
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Staff and Accessibility policy HR-12
File Size: 179 kb
File Type: pdf
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Complaints and Problems policy HR-13
File Size: 166 kb
File Type: pdf
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Annual Vacation policy HR-15
File Size: 140 kb
File Type: pdf
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Volunteer Policy 
Volunteer Program policy VOL - 01
File Size: 170 kb
File Type: pdf
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