Otonabee - South Monaghan Public Library Board
We are seeking engaged, committed Board Trustees who are dedicated to
the Library, and the community at large for the 2023–27 term.
Complete and submit Library Board Trustee Application and cover letter to
Carolanne Nadeau, CEO, [email protected]
| Library Board Trustee Job Description |
| Library Board Recruitment Brochure |
| Library Board Policies Review Schedule |
The Otonabee-South Monaghan Public Library Board is a governing board, a legal corporation with the authority to make policy and to govern the library's affairs under the Public Libraries Act, RSO 1990, c. p.44.
A board's duty is to provide comprehensive, effective, and efficient public library service that reflects the community's needs and builds community capacity.
Stakeholders of today's libraries expect strong leadership. Consequently, modern governance must reach beyond ongoing budget oversight and regular strategic planning exercises to embrace new ideas and forge strong relationships that will support the Library's vision and mission to the community.
When does the Library Board meet? Currently, the Board meets on the 3rd Wednesday of each month at 4:00–6:00 p.m., except in July and August. These meetings may be held in person, via Zoom, or in a hybrid format. Location will be determined; see meeting dates. Please note that meeting times can be accommodated or adjusted to suit the majority.
A board's duty is to provide comprehensive, effective, and efficient public library service that reflects the community's needs and builds community capacity.
Stakeholders of today's libraries expect strong leadership. Consequently, modern governance must reach beyond ongoing budget oversight and regular strategic planning exercises to embrace new ideas and forge strong relationships that will support the Library's vision and mission to the community.
When does the Library Board meet? Currently, the Board meets on the 3rd Wednesday of each month at 4:00–6:00 p.m., except in July and August. These meetings may be held in person, via Zoom, or in a hybrid format. Location will be determined; see meeting dates. Please note that meeting times can be accommodated or adjusted to suit the majority.
The library has various policies that govern library usage. Please read more about these policies below:
| Cut to the Chase Effective Library Governance |
| 2018_municipal_councillors_handbook |
| 10-things-you-need-to-know-as-a-library-board-member_pdf |
Ontario Public Library Act
| Compliance Manual Accessibility Standards For Customer Service |
| Ontario Public Library Governance at-a-glance |
Members of Otonabee - South Monaghan Public Library Board
Chair / Council Rep: Terry Holmes contact
Vice Chair: Colleen Bolin contact
Treasurer and Secretary of the Board: Carolanne Nadeau: CEO contact
Director: Louisa Vatri: contact
Director & Recording Secretary: Heather Duncan: contact
Director: Richard Peachey: contact
Director: Trish Fenceh: contact
Vice Chair: Colleen Bolin contact
Treasurer and Secretary of the Board: Carolanne Nadeau: CEO contact
Director: Louisa Vatri: contact
Director & Recording Secretary: Heather Duncan: contact
Director: Richard Peachey: contact
Director: Trish Fenceh: contact
Library Board Policies
The Library Board is responsible for setting policies for the governance and the operation of Otonabee - South Monaghan Public Library, in accordance with the Public Libraries Act, R.S.O. 1990, c. P.44.
Any questions or concerns about a specific policy can be directed to the Library CEO. [email protected]
Any questions or concerns about a specific policy can be directed to the Library CEO. [email protected]
Governance Policies
| By-Laws GOV-01 |
| Board Advocacy policy GOV-02 |
| Board Orientation and Training policy GOV-03 |
| Board and CEO Partnership policy GOV - 04 |
| Planning policy GOV-05 |
| Succession Planning policy GOV - 06 |
| Board Advocacy policy GOV-07 |
| Financial Control and Oversight policy GOV-08 |
Foundation Policies
| Sponsorship policy FN-02 |
| Statement of Values FN-03 |
| Intellectual Rights & Freedoms Policy FN-04 |
| Respect and Acknowledgement Declaration policy FN - 05 |
| Diversity and Inclusion policy FN - 06 |
Operational Policies
| Privacy, Access to Information and Electronic Messages Under CASL policy OP-01 |
| Vendors and Contractors Log OP-02 |
| The Library and Political Elections policy OP-03 |
| Collection Development policy OP-04 |
| Collection Development policy OP-04 |
| Resource Sharing policy OP-06 |
| Internet Services & Technology policy OP-07 |
| Safety, Security and Emergencies policy OP-09 |
| Community Information policy OP-10 |
| Request for Reconsideration of Materials policy OP-12 |
| Accessibility policy OP-13 |
| Code of Conduct (Public) policy OP-14 |
| Retention of Records policy OP-15 |
| Purchasing Procurement policy OP-16 |
Program Policies
| Program policy PG - O1 |
| Children in the Library PG-02 |
Human Resources Policies
| Human Resources Management policy HR-01 |
| Staff Selection and Assignment policy HR -02 |
| Hours of Work and Disconnecting from Work policy HR-03 |
| Public Holidays and Leave policy HR-04 |
| Compensation & Benefits policy HR - 05 |
| Payment of Job-Related Expenses policy HR - 06 |
| Workplace Harassment, Discrimination policy HR-07 |
| Prevention of Workplace Violence policy HR -08 |
| Employee Health and Safety policy HR-09 |
| Employee Conduct policy HR-10 |
| Staff and Accessibility policy HR-12 |
| Complaints and Problems policy HR-13 |
| Annual Vacation policy HR-15 |
Volunteer Policy
| Volunteer Program policy VOL - 01 |